Current Vacancies

Executive summary

We are looking for a highly organised and proactive Executive Assistant to provide comprehensive support to our Managing Director (MD) and Chief Operating Officer (COO). The ideal candidate will be adept at managing multiple priorities, possess excellent communication skills, and have a strong background in administrative duties.

Key responsibilities

• Assist with managing the MD’s and COO’s diaries and arranging appointments (both internal and external).
• Use judgement when scheduling meetings – determine purpose and minimum time required.
• Coordinate logistics for meetings, including preparing agendas and minutes.
• Manage administration of meetings, including collation of documentation required.
• Arrange conference calls, meetings, lunches and dinners on behalf of the MD and COO.
• Forward planning and thinking of requirements before and after meetings.
• Use judgement to manage workload issues; take ownership of enquiries and ensure other issues are referred/delegated to the appropriate person and dealt with in a timely fashion.
• Handle confidential documents and communications with discretion.
• Providing general typing or document work as required.
• Manage electronic filing systems with occasional use of the firm’s practice management system, Practice Evolve.
• Facilitate smooth communication between internal departments and members of senior management team; demonstrating leadership to maintain credibility, trust, and support.
• Conduct research and compile data, reports and presentations to inform decision-making by senior leadership.
• Liaise with clients and business guests with professionalism and courtesy.
• Assist in the organisation of company events and functions, working closely with the reception team to organise room bookings and catering in advance.
• Support on ad hoc projects and follow-up with team members where required to progress these.

Perm/FTC

Permanent

Salary

Competitive

Working Pattern

Hybrid

We are now welcoming applications for our September 2025 trainee solicitor intake.

To apply, please send your CV and a cover letter to our trainee recruitment team at traineerecruitment@lawstep.co.uk.

The closing date for applications is 29 November 2024. Applications received after the deadline may not be accepted or processed. We are reviewing applications on a rolling basis so the sooner you choose to apply, the better!

Due to the volume of applications we receive, we aren’t able to give status updates. However, we will endeavour to contact you within three months of the closing date if you are to be invited for an interview.

We thank you for your interest in working at Lawrence Stephens. 

Executive summary

We are looking for a highly organised and proactive Trainee Legal Secretary to join our secretarial team, supporting across the firm’s various service functions. This role offers an excellent opportunity for a recent graduate or someone looking to start their career in the legal field. The successful candidate will provide comprehensive administrative and secretarial support to our legal teams, ensuring the smooth operation of daily activities.

Key responsibilities

• Support with in-office secretarial and admin tasks to support the Legal Secretaries and fee-earners.
• Respond to queries that come into the shared secretarial mailbox promptly and efficiently.
• Support with answering overflow calls that come through to the firm’s centralised phone Hunt group, directing these are required.
• Assist with the preparation and formatting of legal documents, correspondence, and reports.
• Handle client inquiries and communications professionally and promptly.
• Handle confidential documents and communications with discretion.
• Maintain and organise electronic and physical files, ensuring all documents are accurately filed and easily accessible; at times, using the firm’s practise management system, Practise Evolve, to do this.
• Assist with post-completions.
• Support with printing and bundling jobs.
• Good knowledge of the firm’s house styles and ability to advise others on how to use these.
• Carry out property searches and Land Registry ad-hoc tasks.
• Conduct basic legal research and compile information as required by the legal team.
• Assist with the preparation of billing statements and invoices, ensuring accuracy and timely submission.
• Work closely with other secretaries and administrative staff to support the overall efficiency of the departments.

Executive summary

We are looking for a qualified solicitor with at least 2 years’ experience to join one of our busy Real Estate Finance/Real Estate lawyers. This is a permanent position and a great opportunity to work alongside a fee-earner with a busy, varied practice to gain valuable experience.

Key responsibilities

• The role will include, but not be limited to, the following tasks:
• Supporting fee earner on a variety of Real Estate Finance, Residential Real
• Estate and Commercial Real Estate transactions from start to finish
• Assessing and preparing contracts, transfers, lease agreements, landlord
• management documents (licence to assign, rent deposit deed, etc) and lending documents